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ORDINANCE
NUMBER: 84-06
DATE ADOPTED: 09/30/1984
SUBJECT: Standing Committee
DATE AMENDED: 02/15/1986; 02/21/1987,
01/17/99
AMEND PER RESOLUTION NO: 99-018
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CONFEDERATED TRIBES OF SILETZ INDIANS OF OREGON
STANDING COMMITTEE ORDINANCE
SECTION 1: PURPOSE AND POLICY
This ordinance sets forth the operating procedures for all standing
committees of the Confederated Tribes of Siletz Indians of Oregon except
where otherwise provided by law. The policy of the Siletz Tribe is to
establish permanent committees to assist the Tribal Council in fulfilling
its obligations in governmental functions. A committee shall provide
advice and assistance to the Council in that committee's area of responsibility.
A committee shall comply with all laws, regulations and policies including
confidentiality requirements set by the Tribal Council.
SECTION 2: STANDING COMMITTEES
The Siletz Tribal Council shall be assisted by the following standing
committees, which shall be governed by this ordinance: (1) Education;
(2) Natural Resources (3) Health; (4) Cultural Heritage; (5) Housing;
(6) Budget; (?) and Pow-wow.
SECTION 3: COMMITTEE STRUCTURE
Each standing committee, excluding the Powwow committees shall have
3-7 members, a majority of whom shall constitute a quorum. At least
one Tribal Council member and one alternate member, shall serve on each
committee. Tribal Council members sitting on a standing committee will
assume the role of policy spokesperson to the Tribal Council for their
standing committee assignments, but not other areas, unless directed
to do so by consensus of Tribal Council or the Tribal chairman. The
remainder of the committee shall be made up of tribal members. Tribal
Employees are not precluded from committee appointments provided that
the General Manager authorizes the appointment or that committee's activities
take place outside normal working hours.
SECTION 4: APPOINTMENTS AND REMOVALS
Appointments to standing committees shall be for one (1) year. Committee
members may be automatically removed for having three (3) absences from
regularly scheduled committee meetings. Committee Members may also be
removed for cause following a hearing before the Tribal Council, which
provides applicable standards of due process and equal protection. Appointments
to committees & subcommittees shall be made at the first regularly
scheduled Tribal Council meeting following the general election. Recommendations
for appointments shall be made by the Tribal Chairman and approved by
the Tribal Council.
SECTION 5: GENERAL RESPONSIBILITIES
The committee shall be responsible for providing guidance and assistance
to Tribal Council in implementing tribal policy. Committees shall operate
pursuant to all policies, regulations and laws developed or enacted
by the Tribal Council.
SECTION 6: COMMITTEE MEETINGS
Committees shall meet at dates, times and places selected by the Committee,
but in no case less than once every three (3) months. The Staff Representative
shall be responsible for providing notice of dates, times and places
of meetings to the area offices as set forth in this Section and to
committee members and shall coordinate with the Committee Chairman to
establish the agenda for each meeting. Notice of the date, time and
place of a committee meeting shall be submitted to each Tribal Area
Office at least three W working days prior to the meeting unless such
notice is precluded by the emergency nature of the meeting. In such
instances, the committee shall give the maximum amount of notice possible
under the circumstances. Committees are encouraged to hold at least
one meeting annually in one of the Siletz area office locations. All
committee meetings shall be open to the public except where required
by law.
SECTION 7: COMMITTEE CHAIRMEN
Each committee is responsible for selecting a chairman. The committee
chairman shall work with the appropriate staff person with regard to
development of the agenda. Committee chairmen shall preside over all
meetings of the committee or shall appoint a vice-chairman to preside
over committee meetings if he or she is unable to attend.
SECTION 8: REPORTS TO COUNCIL
The Staff Representative shall be responsible for seeing that a written
record of each meeting is prepared, and submitted to the Tribal Council.
SECTION 9: COMPENSATION
Committee members shall be reimbursed for mileage related to committee
approved travel, subject to the availability of funds.
SECTION 10: EX-OFFICIO MEMBERS
The Tribal Chairman shall be an ex-officio member of each committee.
In addition, if a committee is responsible for an area in which the
Tribe provides services to individual members, the staff member responsible
for supervising the program which distributes or provides the services
shall be an ex-officio member and shall be required to attend all committee
meetings. Ex-officio members shall have no voting rights on the committee.
SECTION 11: VACANCIES
The Tribal Chairman shall recommend appointments to fill vacancies.
The Tribal Council shall approve all appointments. Appointments shall
be for the remaining term of the departed committee member.
SECTION 12: GEOGRAPHIC DISTRIBUTION OF COMMITTEE MEMBERS
The Tribal Chairman shall attempt to ensure that all members of the
Siletz Tribe have an equal opportunity to serve on committees, provided
that the individuals have the appropriate interest and expertise.
SECTION 13: CONFLICTS
In any case where this ordinance is in conflict with any other ordinance
or resolution adopted prior to the effective date of this Ordinance,
the provision in this ordinance shall prevail. Nothing in this ordinance
is intended to revoke or modify any existing provision of tribal law
and any issue related thereto shall be resolved so that a provision
of existing tribal law is upheld.
SECTION 14: EFFECTIVE DATE
This ordinance shall become effective on February 21,1987.
CERTIFICATION
The forgoing ordinance was amended and adopted by the Siletz Tribal
Council at a Regular Tribal Council meeting held on January 17, 1998
at which a quorum was present, and the ordinance was adopted by a vote
of 7 FOR, 0 AGAINST, and 0 ABSTAINING.
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SILETZ
TRIBAL COUNCIL
By /s/
Delores Pigsley
Tribal Chairman
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| ATTEST: |
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By /s/
Mary "Dolly" Fisher
Tribal Council Secretary/Treasurer |
Standing Committee Ordinance Number 84-06
Amended January 17, 1999 per Resolution Number 99-018 |
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